Charlie

 

Firstly, allow me to introduce myself, I am Charlotte-aka Charlie-Cooper founder and coordinator of ‘By Charlie’ I have 15 years experience in the events and hospitality industry- a decade of which was in my home city of London, England- where I worked on Europe’s biggest home & lifestyle exhibitions, London Fashion Week, The Queens Jubilee at Buckingham Palace (yes…the actual queen of England!!) and various other exciting live events. I moved to St Lucia in 2013 permanently  after falling in love, initially with the island as a child and later my husband. I am now a proud St Lucian Citizen and business owner, wife and mum to my beautiful son born in early 2015 & daughter born in late 2019. I have a BA (hons) degree in Event Management & PR, and have qualifications in 3D illustrations & operations management!
Hobbies include- home decor/ DIY (mainly just spray painting or drilling into things), movies, reading and swimming/beaching with my kids.I am a homebody, foodie and rosè wine drinker. I am also a pisces (on the cusp of pisces and aries)- which people ask me a lot, though I admittedly don’t know about it.

 

Della

 

is my incredible assistant- both personally and for my events. She is my right arm- and we certainly wouldn’t be where we are today without her! Della took an interest in events when my son started school and she had less to do for me on a personal level. Having worked for me already for 2 years by that point, I recognised her skill set and strengths, so I threw her in at the deep end on a wedding of 450 people and she blew my mind with her efficiency. She has great ideas and however stressful the job or day may be, brings a beautiful smile and a huge burst of positivity and happiness with her! She is mum to beautiful 8 year old Aria and a gorgeous angel baby Jayden. She is the adventurous one of us- loves tours, exploring and anything physical & outdoorsy.

 

The Boys

 

 Miguel, Reese & Curt- who do our lifting, moving and everything else manual on site. Alongside my wonderful design team, these guys help my vision come to life and are there with and for me during setup no matter what crazy requests or ideas I have, tolerating me when I want to move 100 candles by 3cm each and 200 chairs by 4 degrees so they have the correct arch. These boys bring the muscles and music to all of my event setups!

 

Our Team

 

In 2018 I worked with the incredible Jenny Lambert and her team at By Choice Events, a local design firm who I’d heard nothing but great things about. We collaborated for the first time on my biggest wedding to date and she left me speechless (if you know me thats a feat!). Since then we have formed an incredible partnership, bond & friendship which has enabled me to take By Charlie to the next level, knowing I have a 5* team to support and deliver my designs to perfection. Our vision & work-ethics are perfectly in sync, and each of our attributes when combined create an explosive collaboration & jaw dropping final result.

For florals, lighting, transport,  bar & waiting staff we have our preferred & recommended vendors- I have tried and tested various of each and in my opinion these are the best of the best here in St Lucia. Kathleen, Ives, Nigel, Peter & Paul are each incredible in their own fields and they are key parts of the finished product you see from us.  All of our staging, infrastructure and tenting is managed by the team over at Tomty Northern Tool Rentals- reliable, professional, knowledgable and great guys with a thorough attention to detail and solid work ethic.

For Catering, DJ, Live Entertainment, Photographers, Videographers, Hair, Makeup we have around 5 of each we highly recommend and since each of these elements are such personal choices we usually recommend 2 based on the clients’ requirements, budget and style, then send images or host a meeting/tasting if possible so they can make the final decision.

 

 

Our Partners

 

Tours, Excursions & Adventures

 

We work with 3 local boat & catamaran charter companies- Sea Spray Cruises, Hackshaw Boat Charters & Exodus Boat Charters- each of which offer different styles of boat but all an equally top standard of service . Whether you want to go deep sea fishing or sip champagne on a private luxury catamaran, fly down the coast on a speed boat or sail down in the on board hot tub, our partners can work with you to create lifelong memories. When hosting a boat via By Charlie, you get access to special discounts & bonus extras so get in touch today to discuss your private & corporate events, pre or post wedding excursions. The best way to see the island -in our opinion- is from the water and should you wish to hop off to visit a particular attraction or site this can be combined into the excursion schedule. Many wedding groups host this in place of a standard welcome party and it’s a great way to break the ice & get everyone acquainted before the big day.

 

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The Process

1- Get in Contact

Please provide as much information as possible- it will allow us to provide a more accurate & thorough response.Useful information includes date (or ideal month/time frame), venues of interest or style of preferred location, theme/colour scheme, number of guests, ballpark budget and the type of event flow you would like to have. For example, if you’re planning a wedding, do you want to go all out with a more formal flow of ceremony, cocktails, dinner, speeches and dancing? Maybe you prefer to keep it more relaxed, a ceremony and reception with food, drink and dancing throughout the event.The more information you give us the better equipped we are to send a detailed response

Click here to get started…

 

2- Let’s Talk

Next it’s time to setup your complimentary 60 minute consultation- this can be via the phone or online (video call via zoom, facetime , whatsapp or skype) and will give us the opportunity to discuss your event requirements in more detail. It’s crucial that you are comfortable with your planner and confident in the process and being able to speak (digitally) face to face enables us to break the ice and begin building a relationship. This will also allow us to get a feel for your personality, vision and expectations and answer any queries you may have about us and our methods. We can decide together whether one of our set packages will work, or if your event is better suited to a custom built planning process.

 

3- Book

The next step is to officially book our service and we will provide you with a contract and the other paperwork necessary to get started.A non refundable 50% deposit is required to secure our services and allow us to begin the process.This will take us all the way up until the wedding and covers all work during the planning process. Full T&C’s will be detailed in the official paperwork but can be discussed during consultation.

 

4- Planning Time

Let the fun commence- once the contract has been signed by each of us and deposit paid, we have another call or face to face meeting to discuss decor and more intricate details. Within 2 weeks after this discussion we will provide you with a 100% custom built event proposal & design which includes the suggested layout & flow, mood boards detailing the colour, fabric and texture we will use, venue photos, design options for you to pick and choose from and plenty of inspiration to build your dream doo! We create this document according to your venue and budget. If your package includes a checklist, you will receive this also and any other initial arrangements will be made such as site visits if necessary/possible. Your design proposal will come in one beautifully laid out PDF document, thorough and concise to allow you to make changes and additions if necessary.

Once you have sent us your feedback and a final design is agreed upon- its all systems go…  time to book vendors from our fabulous database of partners, build a budget, collect quotes and finally present your wedding 3d image to you as a sneak peek of what’s about to come. You are in control of how often we update you and which area’s- if any- you’d like to be involved in.

5- The Main Event

Showtime..its the big week and time for you to enjoy every second of the event. We never book 2 large events the same week to ensure 100% of our focus, time and attention is just for you. We deal with the setup, coordination and breakdown for a seamless and stress free experience, which will allow you to soak up every second and ensure you build your best memories with us. We can also arrange add on services throughout the week for you and your group and can offer special prices & offerings on various island wide activities such as private boats and tours.

The Island

 

Island Size
238 sq. miles

 

Island Population
181,889  (August 2020)

 

Languages
Creole & English

 

Currency
Eastern Caribbean Dollars

US Dollars accepted in most establishments though any change will likely be given in EC$

 

Signature Dish
Green Fig & Saltfish

 

Iconic Landmark
The Pitons

 

 

Click here to visit the website of the St Lucia Tourism Authority for much more about our beautiful island